August 2001

 

Notre Dame Room - LaFortune Student Center 

 

1:00 p.m. - 3:00 p.m. 

 

 

Present: Kimberly Ault, Debra Bennett, Trisha Ford, Pam Jobin, Karen Kirkpatrick,, Bobbi McMahon, Dee Milzarek, Nancy Mitchell, Jane Nielson, John Saylor, Valerie Schroeder, Fred Sonneborn, Kathy Stopczynski, Leona Strickland, Holly Webb and Melodie Wise. 

 

 

Not Present: Dona Coggins, Deb Fox, Norma Frost, Rita Grontkowski, Stephanie Maenhout, Maria Pozzi, Marv Pruett, Samantha Qualls, Cyndi Sykes, Kay Herrity, Rick Kane, Fred Kraus, and Wanda Lansford.

 

HR Liaisons: Pam Zarazee and Sue Prister. 

 

Melodie Wise, Chair called the meeting to order at 1:00 p.m. 

 

1. Approval of the Thursday, July 12, 2001 Council Minutes 

 

Leona Strickland made a motion to accept the Thursday, July 12, 2001 Council minutes. The motion was seconded by Dee Milzarek. All present Council members voted in favor of this motion. 

 

II. Committee Reports 

 

- Promotion Committee 

 

Trisha Ford shared that a meeting took place with Sarah Misener to discuss the Council's role at the Presidential Awards / Staff Appreciation Luncheon. It was decided that there would be no promotional materials on the tables. 

 

 

A vote was taken on purchasing name badges for promotional purposes for committee members. Trisha shared that the cost would be $6.50 per badge and they would arrive in time to wear them at the luncheon. Trisha made a motion in favor of purchasing the badges. Bobbi McMahon seconded this motion. A vote was taken and all present council members were in favor. 

 

 

Sue Prister shared with the council members the role that the Council take on at the Presidential Awards Luncheon.

 

 

Trisha added that the promotions committee is gathering costs for further promotional ideas, i.e. shirts for the Council, flyers to district members explaining who the Council members are and their role. A discussion followed were members of the Council shared their thoughts on the idea that the Staff Advisory Council has lost its presence. So, the Council decided that promoting the Council is essential.   

 

 

- Parking Committee 

 

Nothing to report at this time 

 

- Parking Appeals Committee 

 

Nothing to report at this time 

 

 

- Ad-Hoc Committee on Women=s Issues 

 

Bobbie McMahon shared with the Council the schedule of the upcoming A Lunch & Learn Series@. Chef Ellis will present on August 16th in the Ahospitality tent@ behind the Morris Inn. September 12th , Bill Thistlethwaite, Superintendent, Landscape Services, will present AWhat to do about fall planting@. Bobbie went on to say that attendance is growing. 

 

 

- Ad-Hoc Committee on Drug Testing 

 

Leona Strickland reported that a draft of the report would go to Fr. Malloy. It will first be reviewed by Human Resources, then by General Counsel and back to Fr. Malloy. A final report will be submitted to the Trustees in October. 

 

 

The Council agreed that this committee would continue to report each Council meeting until the report has been accepted. 

 

- Ad-Hoc Redistricting Committee 

 

Melodie Wise reported that this committee is still in the process of analyzing all the information. Two or three meetings would be needed before recommendations are made to the Council. 

 

- Web Page Update 

 

An email from Samantha Qualls was read to the Council as this committee's report. AWe had 55 hits to our web site in July and 34 so far in the month of August. The new Council picture will be put on the web page next week and the minutes for July will be added when approved. Everything else is up to date. 

 

- StaffNews Article 

 

Melodie Wise stated that problems have occurred in getting the article to Human Resources. Pam Zarazee is looking into the matter. 

 

 

A discussion took place on the format of the minutes. Leona Strickland made a motion to direct the promotions committee to look at changing the format of the minutes that go to the StaffNews. Valarie Schroeder seconded the motion. A vote was taken and all Council members were in favor. It was decided that the promotions committee would meet prior to the September 13th Council Meeting and come up with a new format. 

 

III. Develop a List of Frequently Asked Questions 

 

Pam Zarazee shared with the Council Human Resources' desire to service the campus more effectively. With this goal in mind the following questions were developed to gather feedback from the Council and their district members: 

 

1) What type of information would you like to see on the HR web site? 

 

2) What processes that Human Resources performs are not valued? 

 

3) What can Human Resources do to help you in your job? 

 

4) Frequently asked questions of each Council member? 

 

 

VI. Set Agenda for the September 13, 2001 Council Meeting 

 

I Approval of the Thursday, August 9, 2001 Council Meeting Minutes 

 

II Committee Reports 

 

- Promotion Committee 

 

- Parking Committee 

 

- Parking Appeals Committee 

 

- Ad-Hoc Committee on Women=s Issues 

 

- Ad-Hoc Committee on Drug Testing 

 

- Ad-Hoc Redistricting Committee 

 

- Web Page Update 

 

- StaffNews Article 

 

III Discussion on Presidential Awards and Staff Appreciation Lunch 

 

IV Shuttle Bus Discussion Continued 

 

V Absenteeism at Council Meetings 

 

VI Miscellaneous Discussion 

 

VII Set Agenda for Thursday, October 25, 2001 Meeting 

 

Pam Jobin made a motion to adjourn the meeting at 3:00 p.m. This motion was seconded by Valerie Schroeder. All present Council members voted in favor of this motion.