April 2002

Staff Advisory Council 

Thursday, April 11, 2002 

Notre Dame Room, LaFortune Student Center 
1 p.m. to 3 p.m. 
Present: Martha Sue Abbott, Debra Bennett, Becky DeBruyn, Tricia Ford, Norma Frost, Jim Gloster, Paula Horne, Stephanie Maenhout, Mattie Malone, Susan McGonigal, Bobbi McMahon, Dee Milzarek, Nancy Mitchell, JoAnn Norris, Marv Pruett, Samantha Qualls, John Saylor, Jimi Sholty, Fred Sonneborn, Kathy Stopczynski, Holly Webb, Maria Wilk and Melodie Wise. 
Absent: Kimberly Ault, Jane Nielson, 
HR Liaisons: Sarah Misener and Sue Prister. 
Guest: Doug Marsh, University Architect 
Melodie Wise, Chair called the meeting to order at 1:04 p.m. 
I. Welcome 
Melodie Wise, Chair, welcomed the new members. 
II. Campus Master Plan Presentation by Doug Marsh 
Doug Marsh, University Architect, was introduced and shared with the Council the University's Master Plan on Campus. He explained that the plan was a culmination of 14-15 months of work and represented a road map of campus development. Doug proceeded to set forth the objectives of the plan: 
· Avoid the sprawling growth of campus. 
· Develop long-term parking and transportation management plan. 
· Strengthen the approaches to campus. 
· Reinforce pedestrian campus. 
· Minimize the impact of campus hardscape. 
· Reinforce residential life on campus. 
· Nurture and expand the sacramental and contemplative spaces. 
· Preserve the historic core of campus. 
· Benchmark the University's planned growth. 
Through aerial shots the current layout of the campus was presented. Artist renderings gave an idea of both short-term and long-term plans for campus development. 
III. Approval of the Thursday, February 7, 2002 Council Minutes 
Bobbi McMahon made a motion to accept the Thursday, February 7, 2002 Council minutes. Deb Bennett seconded this motion. A vote was taken and all present Council members were in favor of this motion. 
IV. Committee Reports 
-Elections Committee 
Melodie Wise, Chair, gave an update of the Staff Advisory Council election process sharing with the Council that all districts except District # 30 had representation. 
Melodie proceeded with elections for the executive committee positions by explaining the roles and responsibilities of the members as stated in the Staff Advisory Council By-Laws. After nominations, a vote was taken and all present Council members were in favor of the new executive committee with the following members: 
Stephanie Maenhout Secretary/Treasurer 
Samantha Qualls Vice-Chair 
Melodie Wise Chair 
Melodie shared with the newly elected executive committee that if possible the committee would continue to meet prior to the Staff Advisory Council Meetings. 
-Promotion Committee 
Referencing Doug Marsh's presentation, Tricia Ford stated that the Staff Advisory Council had a positive impact on what will be happening with the campus shuttle. After a brief explanation of the purpose of the promotions committee Melodie Wise asked if any Council members would like to serve on this committee. A new promotions Committee was formed with the following members: 
Tricia Ford Susan McGonigal Deb Bennett Jim Gloster 
Bobbie Mc Mahon Melodie Wise Kim Ault 
-University Parking Committee 
Deb Bennett shared with the Council that this committee makes decisions on such things as the number of handicap parking spaces on campus. Deb will continue to serve on this committee. 
- Parking Appeals Committee 
Samantha Qualls shared with the Council that the role of this committee was to discuss ticket appeals that were submitted and make decisions on whether or not to appeal tickets that have been issued. This committee meets once a month for ½ - 1 hour. Samantha will continue to serve on this committee. 
-Ad-Hoc Committee on Women's Issues 
Bobbie McMahon shared with the Council that this committee meets once a month to plan events. Bobbie went on to say that once a month this committee hosts Lunch & Learn Sessions or Lecture Series and once a year the Women's Fair. Bobbie shared that the fair was very successful this year. 
Bobbie gave the Council an update on events: 
April 23, 2002 - Spring Planting with Bill Thistlethwaite ("Lunch & Learn") 
May 29, 2002-The Park Department will present summer programs for kids and seniors. 
June, 2002-Lunch and Learn on Interior Decorating 
The entire list of the new committee members will be available in May. 
- Drug Testing 
No report 
-Web Page Update 
No report 
-StaffNews Article 
A discussion took place in which Council members shared issues that they were having with the StaffNews. In response, Sarah Misener discussed the publication process for the StaffNews. So that everyone will get the StaffNews at about the same time, the release of the web version and the paper version will coincide. As far as other issues, Sarah explained that Human Resources is aware of the concerns and we are working with the editor and the printer to finesse deadlines. Kathy Stopczynski will continue to serve on this committee. 
V. Set the Agenda for the May 9, 2002 Council Meeting 
Discussion with Fr. Tim Scully 
A motion was made to adjourn the Council meeting at 3:09 p.m. Bobbie McMahon seconded this motion. A vote was taken and all present Council members were in favor of this motion 
Promotion Committee