July 2003

Staff Advisory Council

Thursday, July 10, 2003

Notre Dame Room, La Fortune Center
1:00 p.m. to 3:00 p.m.
Present: Don Anglin, Eugene Basker, Lisa Dahlin, Jim Gloster, Debby Herczeg, Paula Horne, Sharon Konapka, Stephanie Maenhout, Roberta McMahon, Jane Nielson, JoAnn Norris, Jimi Sholty, Fred Sonneborn, Terrell Ward-Thomas and Melodie Wise
Absent: Martha Sue Abbott, Julann Bauer, Becky DeBruyn, Amy Dorn, Maryellen Fetherolf, Susan McGonigal, Angela Miller-McGraw, Terry Oxender, Marv Pruett, Barbara Robinson, Joy Schosker, Irene Stines, and Holly Webb
HR Liaisons: Sarah Misener, Cindy Ewing and Sue Prister
Guests: Mike McCauslin, Assistant Director, Risk Management and Safety
Marty Ogren, Manager, Transportation Services
Melodie Wise, Chair, called the meeting to order at 1:05 p.m. 
I. Approval of the June 12, 2003 Council Meeting Minutes
Bobbi McMahon made a motion to accept the minutes; the motion was seconded by Debby Herczeg and passed. 
II. Mike McCauslin, Risk Management and Safety, University of Notre Dame 
Melodie Wise introduced Mike McCauslin, Assistant Director of Risk Management and Safety. Mike thanked the Council members for the invitation and proceeded to give an overview of the Workers’ Compensation Program at Notre Dame. Mike explained that the first step in a work related injury or illness is to report it to your supervisor. Next an employee is sent to the University Health Center for evaluation and treatment. If it is decided that an outside referral is needed it would come from a University health physician. The first seven days an employee is off of work with Workers’ Compensation is unpaid. Starting on the eighth day compensation begins at 2/3 of an employee’s average weekly earnings. Mike went on to explain that if an injury requires an employee to be off of work for 21 days Workers’ Compensation will pay them for the first seven days. Mike went on to review various forms which are needed in the process. Mike then responded to questions from the Council about specific instances.
III. Marty Ogren, Manager, Transportation Services, University of Notre Dame
Melodie Wise introduced Marty Ogren, Director of Transportation at the University of Notre Dame. Marty shared details about the University’s new Motor Pool. Marty explained that members of the University community are eligible to rent safe and reliable vehicles for university business purposes from the Motor Pool at a fair and competitive rate. He shared with the Council that the Pool was formed in an effort to reduce the amount of vehicles on campus. In the first year 2,400 vehicles were rented by 125 departments. Marty went on to say that there are a few circumstances in which training before renting the vehicles would be necessary. Any student that drives a University vehicle must be trained. A Notre Dame employee whose primary job is to drive a University vehicle must also be trained. He concluded his presentation by stating that the system has been very successful. 
IV. Committee Reports
Melodie Wise shared with the Council that the committee is putting together table tents for the Awards of Excellence luncheon. She also shared that posters are being designed to be posted around campus to promote the Staff Advisory Council’s election process and to give information about what the Staff Advisory Council does. A suggestion was made that the Council partner with Human Resources to provide constituents the opportunity to benefit from the speakers that make presentations at the Council meetings by offering information sessions around campus. It was decided that a brainstorming session would take place to gather a list of topics and identify key people to make presentations.
Parking Appeals
Meet as appeals dictate.
Ad-Hoc Committee on Women’s Issues
Paula Horn shared the upcoming lunch-time programs:
"One More Sunset"
Author, Jim Connelly
Thursday, July 17
12:00 - 1:00 p.m.
Ballroom, LaFortune Student Center
“Tour the Rolfs Sports Center”
Friday, August 1
12:00 – 1:00 p.m.
SAC Web Page
Joanne Norris shared that the current information is updated and she is working on historical information. Joanne asked everyone to review the web site and comment back to her on what else should be included.
Discussion of Vacation Carry-Over
Nothing to report at this time.
Sharon Konopka shared with the Council that the RFP committee is reviewing the proposals and has narrowed the choices down to three. 
V. Open Discussion
Melodie shared with the Council that Jim Gloster offered the Morris Inn for the August Staff Advisory Council meeting. Melodie also added that the Promotions Committee would look into having meetings at various locations across campus.
Melodie shared with the Council that it was Sarah Misener’s last Staff Advisory Council meeting. Melodie thanked Sarah for all her efforts as a part of the Staff Advisory Council and the Ad-Hoc Committee on Women’s Issues. Sarah replied by saying she has enjoyed working with the Council and wished them the best of luck. She went on to say that the Staff Advisory Council has done good things.
VI. Set the Agenda for the August 14, 2003 Council Meeting
I. Approval of the July 10, 2003 Council Minutes
II. Committee Reports
- Promotions Committee
- Parking Appeals Committee
- Ad-Hoc Committee on Women’s Issues
- Web Page Article
- Vacation Carry-Over
- RFP Information – EAP and Health Insurance
III. Open Discussion
IV. Set Agenda for September 11, 2003 Council Meeting
At 3:50 p.m. a motion was made by Jimi Sholty to adjourn the Council meeting; Jane Nielson seconded it. The motion was passed.
Respectfully Submitted,
Staff Advisory Council