August 2005

Staff Advisory Council Minutes 

Thursday, August 11th, 2005

1:00-3:00 p.m., Notre Dame Room, LaFortune

Present:   Bettye Bielejewski, Karen Casey, Sherrie Daniel, Paul Hendershott, Michael Huffer, Jennifer Ihns, Kevin Jones, Barbara Klowetter, Sharon Konopka, Penny McIntire, Shannen Mears, Christy Miller, Diana Singleton, Kathy Stopczynski
Excused:  Lisa Buckland, Joan Costa, Becky deBruyn, Maryellen Fetherolf, Bobbi McMahon, Jane Nielson 
Unexcused:  Annette Klimek, Joy Schosker, Tony Williams
HR Liaisons:  Kathy Fischer, John Whelan
I.  Call to Order
The meeting was called to order at 1:00 p.m. by Kathy Stopczynski. 
Guest Speaker
Kathy S. introduced the guest speaker, Jeff Korros, Captain, Security, Police Department. Jeff had asked to attend a SAC meeting to answer any traffic/parking questions that staff might have. He opened by explaining that the Parking Appeals Committee is an ad hoc committee comprised of faculty, staff, and student members; no Security officers sit on the committee. The purpose of the committee is to review parking ticket appeals and meets every two weeks. 
Additional parking issues:
On football days everything south of Douglas will be for reserved white parking tags only. 
If you have a handicapped tag but there are no available handicapped spots near your building, you may use the call box closest to where you park to call Security. They will send someone to pick you up. In fact, Security is also available to transport anyone to their vehicle or another building. 
Parking lots for on-calls at Morris Inn and South Dining Hall continue to be D6 and C1 lots. 
Election of Vice Chair
With Kathy Stopczynski moving from Vice Chair to Chair upon Lisa Yates’ resignation from SAC, it was necessary to elect a new vice chair.  Jennifer Ihns was elected.
SAC Member Resignation
Barbara Klowetter has resigned from SAC due to a job change.  Kathy S. and John Whelan thanked Barbara for all the contributions she has made to SAC and wished her the best of luck in her new position.    
II.  Approval of the July 14, 2005 Council Minutes
There was one correction to the minutes: Becky DeBruyn should be “Excused” rather than “Unexcused”.  Karen Casey made a motion to accept the minutes with that one correction; Penny McIntire seconded it.  Motion passed.
III.  Committee Reports
Promotions Committee 
Christy Miller, Sharon Konopka, Michael Huffer, and Joy Schosker comprise the Promotions Committee. The committee is in the process of creating a promotional SAC brochure – one that is colorful, professional, has limited verbage, lots of pictures. The idea is to bring SAC to the attention of all non-exempts. The Media group will work on a color scheme with new logo and will provide a mock up to be shown at the next SAC meeting.  These brochures will be part of each orientation packet.  It was also suggested that supervisors be educated as to the purpose of SAC.
Parking Appeals Committee
Lisa Buckland will be the SAC representative starting in September. The committee has not met during the summer.
Ad hoc Women’s Committee
Joy Schosker and Annette Klimek are the committee members representing SAC. There is no information to report.
Benefits Committee
Jennifer Ihns is the SAC representative on this committee. Kathy S. suggested that reps come up with questions or concerns that Jennifer can bring to the next Benefits Committee meeting.
Web Page
Christy Miller will maintain the website and, to that end, is taking a Contribute class in mid-September.  Send suggestions for this website to Christy at or call her at 1-5974.
By-Laws Committee
Barbara Klowetter presented the By-Laws with its suggested revisions and asked if there were any other changes to be made.  Sherrie Daniel made the motion to accept the By-Laws as written.  Michael Huffer seconded it.  Motion was carried.  
Election Committee
To date, Districts 1, 2, 3, 22, 25, and 30 are in need of a rep.  The SAC reps on this committee, Diana Singleton, Jennifer Ihns, and Mike Huffer, will meet to confirm that and to proceed with sending out notices.
IV. Open Discussion
Karen Casey suggested the next meeting not have a speaker, but should be spent reviewing 2004 goals to determine which ones should be carried over to this year.  (Note: A copy of those goals will be distributed with this draft)  
John Affleck-Graves and Bob McQuade will be guest speakers at the Nov. 10 meeting.  Reps are asked to bring to the Oct. meeting questions from their districts for John Affleck-Graves.  Sharon Konopka will compile these questions in preparation for that visit.
Sharon Konopka will provide the most recent list of SAC member e-mail addresses and phone numbers to be distributed at the October meeting.
The question was asked whether any decisions had been made to a Bi-Weekly payroll.  That is still being discussed.
Kathy S. asked for suggestions for future speakers.
Social Security numbers are still being printed on Eye Med and Delta Dental cards.  Will these be removed?  John will check into that.
V.  Adjournment
With no further topics to discuss a motion was made to adjourn.  The motion was seconded and passed.
Respectfully submitted,
Human Resources