February 2005

Staff Advisory Council Minutes 

Thursday, February 20, 2005

1:00-3:00 p.m., Notre Dame Room, LaFortune
Present:   Don Anglin, Becky deBruyn, Sharon Konopka, Kathy Stopczynski, Dawn Bell, Jane Nielson, Joy Schosker, Jennifer Ihns, Troy Webb, Holly Webb, Michael Huffer, Sherrie Daniel, Susan McGonigal, Shannen Mears, Sharon Harwell, Karen Casey, Barbara Klowetter, Annette Klimek, Hollee Young, Christy Miller, Bettye Bielejewski, Stephanie Maenhout
Excused:  Lisa Buckland, Bobbi McMahon, Joan Reback Costa, Tony Williams, Lisa Yates 
HR Liaisons:  Kathy Fischer, John Whelan
I.  Call to Order
The meeting was called to order at 1:00 p.m. by Stephanie Maenhout who welcomed the newly elected representatives for the following districts:  
Dist. 7 – Shiree Daniel
Dist. 9 – Christy Miller
Dist. 13 – Shannon Mears
Dist. 21 – Michael Huffer
Dist. 25 – Hollee Young
Dist. 27 – Joan Reback Costa 
Elections were then held for the Executive Committee, with the outcome as follows:
Chairperson:  Lisa Yates
Vice Chairperson:  Kathy Stopczynski
Secretary/Treasurer:  Sharon Konopka
Once the officers were elected, Stephanie stepped down from her position as Chair.  John Whelan thanked Stephanie for the work she had done with the Council, both as a representative and as 2004 Chair.  Stephanie left the meeting.  Because the newly elected Chairperson had been excused from this meeting, the Vice Chair, Kathy Stopczynski continued with the meeting.
II. Approval of the January 13, 2005 Council Minutes
Kathy Stopczynski asked for approval of the January 13 meeting.  The minutes incorrectly reported that the Women’s Issues Committee was not a part of SAC.  It is, in fact, a SAC committee.  The committee name has been changed to Ad Hoc Women’s Committee.  Susan McGonigal made the motion to have the minutes reflect that (1) the new name is Ad Hoc Women’s Committee and (2) it is a part of SAC.  Holly Webb seconded the motion and it was passed.
III.  Committee Reports
For the benefit of the new representatives, Kathy S. asked a representative from each committee to explain what their committee does and what their role is.  She mentioned that the majority of the committees were open to more than one representative and encouraged anyone who is interested in serving on a committee to let her know at the March meeting. (Note: Attached to these minutes is a list of committee members for your review.)  Committee appointments are for a one year period unless otherwise noted.
IV. Miscellaneous
Questions from new representatives:
As SAC is a council composed of non-exempt staff, Sherrie Daniel asked what would happen if a representative changed their status to exempt.  It was explained that the representative would step down and another would be elected for that district.
What should you do if you can’t attend a SAC meeting?  Contact Lisa Yates (1-4260),  Kathy Stopczynski (1-6791), Sharon Konopka (1-5253) or Kathy Fischer (1-5777).  You will then be listed as an Excused Absence.  If you do not contact someone prior to the meeting, you will be listed as Unexcused.
Focus Group:
John Whelan thanked those representatives who participated in the Focus Group that Benefits held regarding time away from the office.  He explained the purpose of the focus group was to provide opportunity for gathering ideas from campus members.  John urged all SAC reps to help stop rumors surrounding the focus groups.  It was suggested that rumors might stop if Human Resources would share with the campus the information gleaned from these focus groups.  
SAC Representative Alternates:
A question was raised as to having an alternate fill in for a representative not be able to attend a meeting.  This would have to be addressed in the By-Laws.  It was explained that an alternate could be appointed if a rep is to be absent for any length of time.
V.  Adjournment
The next meeting will be March 10th, 1:00 to 3:00 in the Notre Dame Room, LaFortune.
With no further topics to discuss a motion was made to adjourn at 2:55.  The motion was seconded and passed.
Respectfully submitted,
Human Resources