January 2006

Staff Advisory Council

Thursday, January 12th, 2006

1:00-3:00 p.m.
Notre Dame Room, LaFortune                          
Present: Karen Casey, Becky deBruyn, Paul Hendershott, Michael Huffer, Kevin Jones, Sharon Konopka, Bobbi McMahon, Shannen Mears, Christy Miller, Diana Singleton, Kathy Stopczynski
Excused:  Bettye Bielejewski, MaryEllen Fetherolf, Penny McIntire, Jane Nielson
Unexcused: Lisa Buckland, Joy Schosker, Tony Williams
Visitor: Kathy Troth (District 28)
HR Liaisons: John Whelan, Jessica Lambourne
I. Call to Order
The meeting was called to order at 1:09 p.m. by Kathy Stopczynski. 
II. Committee Reports
Promotions Committee & Web Page 
The final draft of the new brochure was passed around.  One word change had been made on the copy that went to print.  The brochures will be printed and delivered to Human Resources on January 13.  The new brochures will be included in the New Employee Orientation packets.  Christy Miller indicated that the website has been updated with the new brochure and logo.  The link to the Ad-Hoc Women’s Committee needs to be changed.  SAC members would like to keep the link active on the SAC website, as long as the information is updated and kept current.  
Parking Appeals Committee
No report given.
Benefits Committee
No report given.  This committee has not met since before Open Enrollment. 
Elections Committee
Even-numbered districts are up for election, as well as any vacant odd-numbered districts.  The odd-numbered districts will be up for re-election in one year.  The ballots will be sent out no later than Tuesday, January 17.  Ballots should be returned to Jennifer Ihns by Wednesday, January 25.  Jennifer will take care of any run-off elections.  A list of those who have been elected will be sent to John Whelan so that he can contact their supervisors.  
Ad-Hoc Women’s Committee
This committee has been officially separated from SAC.  As long as there is interest, an individual from SAC is invited to be on the Ad-Hoc Women’s Committee.  
III. Approval of the November 10, and December 8, 2005 Council Minutes
The November 10 minutes are still in process.  They are being reviewed to assure that all information is correct and complete.  The December 8 minutes were approved with two minor changes – Michael Huffer moved to “Excused” and “they” changed to “the” in the last sentence of item III.
IV. Additional Business
New members will be at the next meeting. 
All officers should plan to attend the next two meetings. 
In March, elections will be held for the Executive Committee, and then current officers will finish up. 
Questions for the Benefits Committee: 
An individual sent for a refill from MedCo, but they were out so the individual had to go the store and pay the regular co-pay.  When items are backordered/out of stock at MedCo, should the individual have to pay another co-pay? 
Will Advantage be sending out new cards with the updated co-pay amounts?  Will the new Urgent Care be included on the card? 
There will be an article on the SAC elections in the upcoming ND Works. 
Positive comments were made about the return of the staff picnic. 
Will the new President have a merit awards program?  John Whelan mentioned that it is being considered, but is still in the planning stages.  SAC will be involved and able to give input.  A letter will be drafted from SAC to John Jenkins, CSC, regarding the service awards dinner, to express thanks for the picnic, and to voice an opinion regarding the awards program.  A list of criteria will be brought back to SAC, and a letter will be put together and sent in March. 
V. Adjournment
With no further topics to discuss a motion was made to adjourn.  The motion was seconded and passed.
Respectfully submitted,
Human Resources