July 2002

Staff Advisory Council 

Thursday, July 11, 2002 

Notre Dame Room, LaFortune Student Center 
1 p.m. to 3 p.m. 
Present: Martha Sue Abbott, Kimberly Ault, Debra Bennett, Becky DeBruyn, Amy Dorn, Tricia Ford, Norma Frost, Jim Gloster, Paula Horne, Stephanie Maenhout, Bobbi McMahon, Dee Milzarek, Nancy Mitchell, JoAnn Norris, Marv Pruett, Samantha Qualls, John Saylor, Jimi Sholty, Holly Webb, and Melodie Wise. 
Absent: Mattie Malone, Susan McGonigal, Jane Nielson, Fred Sonneborn, Kathy Stopczynski, and Maria Wilk 
HR Liaisons: Sarah Misener and Sue Prister. 
Guest: Denise Murphy, Director Benefits and Applied Technology, Office of Human Resources. 
Melodie Wise, Chair called the meeting to order at 1:02 p.m. 
I. Denise Murphy, Director, Benefits and Applied Technology 
Denise Murphy was introduced and a document was passed out to the Council regarding the Request for Proposals (RFP). Denise began the presentation by telling the Council that she appreciated being given the opportunity to share what is going on in the Benefits area. Denise stated that the University is considering changes in various benefit programs for 2003 in order to provide administrators and staff quality programs at a reasonable price. 
These programs include: 
· Preferred Provider Organization (PPO) Plan Administrator 
· Prescription Management Organization 
· Retiree Medical Plans for before and after age 65 
· Life Insurance 
· Vision Plan 
Denise shared the names of committee members and told the Council that the goal was to bring this group of people together across campus so that many different perspectives could be involved. Denise explained that there were four final companies the University was looking at as PPO options. The companies are currently making on site presentations to the RFP Committee. Denise went on to say that the cost of drugs are high and adds about 25% to the cost of the health plan. The University is looking at a pharmacy plan that is separate from the health plan in order to better control those costs. The University is also looking at a stand-alone vision plan. Denise shared that there are no anticipated changes in dental plans. Denise stated that she would return to the Council to share information as decisions are made. 
II. Approval of the Monday, June 5, 2002 Council Minutes 
A motion was made to accept the Wednesday, June 5 meeting minutes. A vote was taken and all present Council members were in favor of this motion. 
III. Committee Reports 
-Promotion Committee 
Tricia Ford shared with the Council that the committee decided to put aside the idea of the poster for now and concentrate on making the Staff Advisory Council more visible at the Awards of Excellence Luncheon in August. Tricia asked Council members how they thought the Staff Advisory Council should be promoted at the luncheon. Ideas generated from the discussion that followed were; placemats, table tents, or cards, with the Staff Advisory Council's logo and other information, or information about the Council in a section of the program. Sarah Misener shared the possibility of introducing or acknowledging members of the Council during remarks at the luncheon as a way of promoting the Council. Sarah went on to say that the remarks might include the role the Council had in bringing about the Awards of Excellence Program by providing input into a tiered awards program. A decision was made that Tricia would participate in a meeting the following morning with the members of the Awards of Excellence Program committee to discuss the Council's role at the Luncheon. 
-University Parking Committee 
Melodie Wise stated that a rumor had been shared with her regarding the University charging staff to park on campus. Sarah Misener shared with the Council that a University committee has been formed to discuss parking and Bob Foldesi, the Associate Vice President for Human Resources, is on that committee. She said that Bob Foldesi wants to know of the staff's concerns regarding parking so that he can represent that information to the newly formed committee. Sarah recommended that a small group be formed of members from the Staff Advisory Council to meet with Bob on these issues. Those members who volunteered were, Stephanie Maenhout, Amy Dorn, and Kim Ault. Kathy Stopczynski, who was not present, was suggested as a possible member of this committee. It was decided that this committee would meet with Bob Foldesi as soon as possible. 
- By-laws Committee 
Melodie Wise shared with the Council that this committee had met and that after the first look at the By-laws they had questions. Melodie asked for input by Council members on the following question; should the Women's committee be a standing committee or an ad-hoc committee? Sarah Misener said she would look at the past minutes and share her finding on the formation of this committee with the Council. Subsequent to the meeting, it was determined that the committee is an ad hoc committee. 
IV. Set the Agenda for the August 8, 2002 Council Meeting 
1. Approval of the July 11, 2002 council Minutes 
2. Committee reports 
-Promotions Committee 
-Parking Committee 
-Parking Appeals Committee 
-Ad-Hoc Committee on Women's Issues 
-By-laws Committee 
-Web Page Article 
-StaffNews Article 
-Shuttle Update 
3. Guest Speaker Scott Malpass, Vice President for Finance and Chief Investment 
4. Set Agenda for September 19, 2002 Council Meeting 
A motion was made to adjourn the Council meeting at 3:03 p.m. Jim Sholty seconded this motion. A vote was taken and all present Council members were in favor of this motion 
Promotion Committee