February 2009

Staff Advisory Council Minutes

Thursday, February 12, 2009

1:00 – 3:00 p.m.

LaFortune Student Center


Present:          Shari Herman, Sandy Sarber, Patricia Smith, Sharon Konopka, Victoria Chidister, Marie Revak, Diane Singleton, Char-anna Koblick, Joe Wheeler, Kathy Stopczynski, Fred Sonneborn, Kathy Troth, Barb Wadley, Penny McIntire, Roxie Litteral, Bill Peck, Paul Pasman,

Excused:         Mo Marnocha, Laura Gerber, Jody Klontz, Adele Almaguer

Unexcused:      John Mackowicz

HR Liaison:    Lori Maurer


I.                   Call to Order

The meeting was called to order at 1:04 p.m. by Patty Smith.


New members, Bill Peck, Paul Pasman, Roxie Litteral and Jody Klontz were welcomed and introduced.


Approval of January, 2009 Council Minutes

Minutes were approved - motion by Shari Herman and 2nd by Marie Revak


II.                Committee Reviews

Benefits Committee

The committee met on February 12.  They discussed the Heath Quotient survey and brainstormed how to raise participation.  The 2008 rate of participation was 51% for non exempt employees.  It was noted that even though a low number of employees participated in the health coach service; overall participation was up.  Web MD was present at the meeting and discussed ways to improve the service.


By-laws Committee

The committee met last month and Patty distributed the suggested changes.  Two revisions include giving suggestions on how to communicate with members and that nominations of officers will be held in February with voting taking place in March. 


A motion was made by Kathy Stopczynski to accept the changes with a second by Barb Wadley.  The motion passed.


Parking Appeals

The committee will be meeting every other week on Tuesdays.


Election Committee

Two districts (13 & 9) had run off elections.  All elections are now complete.


Promotions Committee

Nothing to report.  The committee is waiting to hear information on Relay for Life which is in April.



No News


Webpage Committee

No News


Compassion Fund

A $320 request was granted to an employee who needed physical therapy after a fall in which he injured his knee.


III. New Business

-The committee structure of SAC was discussed.  The open committees are:     Executive, Compassion Fund, Benefits, Promotions and Elections.  Current SAC members were encouraged to consider serving on a committee.  The committees will be assigned at next month’s meeting.  Current members of committees described their experience noting the responsibility and time commitment.

             Nominations were then received for the Executive Committee.


            -It was noted that SAC needs to add an agenda item for the summer to review

            the district’s makeup to ensure they are set up correctly.  Some changes may be



-Denise Murphy, HR Director of Compensation & Benefits, spoke to SAC about the ND Renew project.  Denise emphasized that this project is not about job reduction or reducing pay.  The project will involve a comprehensive review of ND’s position structure and compensation program.  She then presented the step by step plan to obtain Position Questionnaires from all employees.  Denise noted the following:

-the current structure is 12 years old and the University has changed and grown

-this project is a result of responses from ND Voice 2006

-Mercer, a national consulting firm, will be heading up the project.


Denise ended the presentation by answering several questions that clarified the process.


IV.Additional Business


-Dave Prentkowski responded to a request raised by SAC regarding staff discounts at the campus food service locations.  Dave will be asked to attend a future SAC meeting to discuss ideas.


 V.       Adjournment

Char-anna Koblick made a motion to adjourn at 3:00 p.m.  The motion was seconded by Shari Herman.


Respectfully submitted,

Human Resources